Central California Writing Project Young Writers Privacy Practices
UC Santa Cruz and the Central California Writing Project’s Young Writers’ Program care about the privacy of you and your child(ren). Please read below to see how we use – or process – your child’s data collected online and how we protect their privacy. We aim to be clear when we collect personal information online and not do anything you would not reasonably expect.
Here is the data that we will collect:
Here is how we may use your identifiable data:
Please note that Zoom Video Communications and UC Santa Cruz’s secure Google Drive will implement technical, administrative, and physical safeguards to control access to the data.
Here is how we will protect your privacy and the information you provide:
As a parent/guardian you have the right to:
If you have any questions or concerns, please contact the workshop leader or:
For more detailed information, please read our full statement below.
Expanded and more detailed version of our Privacy Practices:
Who we are and what we do
The Central California Writing Project’s Young Writers’ Program is a summer program that inspires creative thinking and writing. Students will be exploring writing styles and methods of self-expression with peers with the assistance of experienced teachers.
For purposes of the General Data Protection Regulation (“GDPR”), the data controller is the Regents of the University of California, with a location at 1156 High St, Mail Code 207, Santa Cruz, CA 95064
What these Privacy Practices apply to
University of California, Santa Cruz (“UC Santa Cruz”) and the Central California Writing Project know you care about the privacy and confidentiality of your child’s information. We are committed to protecting the privacy of children/minors, and Young Writers’ Workshops are designed to reflect our compliance with the applicable requirements of the Children’s Online Privacy Protection Act (“COPPA”) and the EU General Data Protection Regulation (“GDPR”), and other applicable laws.
We take protecting your privacy very seriously. Please read the following to learn more about how we treat the information we collect online when you and your child participate in the Central California Writing Project workshop programs or activities.
These Privacy Practices do not apply to the information practices or services offered by other organizations or individuals (“Third Parties”), but we do not have advertisers or sponsors linked to our website.
Workshop data: Workshop data is personal data that we gather online as part of Virtual Workshops. It includes the following: name, email address, phone number, data regarding workshop participation and IP address or device ID (automatically collected).
Identifiable data: Any data that can be used to identify, contact, or locate an individual, either alone or combined with other easily accessible sources.
Anonymized data: Data that does not identify a specific individual; that is, data from which all identifiers, such as name, email address, date of birth, phone number, have been removed.
The personal information we process
As part of CCWP, we may process certain personal information about your child. We will obtain information in the following ways:
Essential cookies: These cookies are essential for enabling user movement around our website and providing access to features such as your profile and purchases, UC Santa Cruz-only resources, and other secure areas of the website.
Analytics cookies: We use Google Analytics cookies to collect information about how visitors use our website. These cookies collect information in the aggregate to give us insight into how our website is being used. We anonymize IP addresses in Google Analytics, and the anonymized data is transmitted to and stored by Google on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.
Except for children registered for Young Writers’ Workshops, we do not knowingly collect or solicit personal information from anyone under the age of 13 or knowingly allow such persons to register themselves for the Workshops.
Why and how we use your personal information
We will only use your personal information as described below or as required or permitted by law.
We will use your data primarily for the purpose of administering the Workshops for which you register your child. Your child’s personally identifiable data are accessible only by the staff of the Central California Writing Project’s Young Writer’s program, their university-approved partners or vendors, and the IT personnel that maintain the data and websites.
We may use your data for the following purposes:
When used for purposes (8) through (13), Workshop Data may be combined with data provided by other UC Santa Cruz departments, analyzed in aggregated format, and reported both to groups and individuals within UC Santa Cruz and to outside groups for research, educational, and publication purposes. No identifiable information from you or your child will be contained in the reports.
As part of our quality control process, your data will be checked for accuracy and corrected when necessary.
INFORMATION WE COLLECT ABOUT YOU AND HOW WE COLLECT IT
We collect several types of information from and about users of our Website, including information:
We collect this information:
INFORMATION YOU PROVIDE TO US
The information we collect on or through our Website may include:
You also may provide information to be published or displayed (hereinafter, “posted”) on public areas of the Website, or transmitted to other users of the Website or third parties (collectively, “User Contributions”). Your User Contributions are posted on and transmitted to others at your own risk. Please be aware that no security measures are perfect or impenetrable. Additionally, we cannot control the actions of other users of the Website with whom you may choose to share information. Therefore, we cannot and do not guarantee that your information will not be viewed by unauthorized persons if you choose to share this information publicly or with other Users.
INFORMATION WE COLLECT THROUGH AUTOMATIC DATA COLLECTION TECHNOLOGIES
As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions and patterns, including:
“Do Not Track” is a preference you can set in your browser to let websites you visit know that you do not want them collecting certain information about you. We, unfortunately, do not have the capability to honor, Do Not Track signals or requests from your browser.
The information we collect automatically is statistical data and does not include personal information, but we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:
The technologies we use for this automatic data collection may include:
HOW WE MAY USE YOUR INFORMATION
We may use information that we collect about you or that you provide to us, including any personal information:
Information We Share with Third Parties
The UC Santa Cruz Central CA Writing Project shares your and your child’s Workshop Data with our approved third-party vendors who provide services on our behalf. UC Santa Cruz uses approved third-party vendors and IT services for video conferencing, document storage, and processing of Workshop Data for the purposes identified above. We may also need to share your Workshop Data as required to respond to lawful requests and legal process; to protect our rights and property and those of our agents and others, including to enforce our agreements and policies; and in an emergency, to protect UC and the safety of our students, faculty and staff or any third party.
UC Santa Cruz and the Central CA Writing Project will never sell or license your or your child’s information for marketing or commercial purposes. We will not share your child’s information for other purposes, except with your prior consent, as required or permitted by law, or to investigate a violation of law or policy.
If your Personal Data is shared with a third party, UC will require that the third party use appropriate measures to protect the confidentiality and security of your and your child’s data.
We use the following approved third parties for our Workshops: Zoom Video Communications and Google Drive. Please review their privacy policies for additional information.
How We Protect Personal Information
The Central CA Writing Project’s Young Writers’ Workshop is committed to protecting the security of your and your child’s personal information. We maintain technical, physical, and administrative safeguards to protect the security, integrity, and privacy of personal data, including the following practices:
We endeavor to protect the privacy of the personal information we hold in our records, but we cannot guarantee complete security. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of your or your child’s personal information.
How Long We Keep Your Identifiable Data
Information about how long different types of information are retained by UC Santa Cruz is published at: https://www.ucop.edu/information-technology-services/services/system-wide-it-services/uc-records-retention-schedule.html
Knowing Your Choices and Rights
You may choose not to visit or use the Central CA Writing Project’s website or allow your child to participate in Workshop activities. If you choose not to use the Central CA Writing Project’s third party service providers, your child will be unable to participate in Workshop activities.
You have a right to:
UC may be obligated to retain Workshop Data as required by U.S. federal or state law.
If you wish to exercise your rights, you can contact the UC Privacy Officer identified below.
You may exercise your rights and submit any questions or concerns using the procedure under “Contacting Us.” Please do not include any personally identifiable or other sensitive information in an email or voicemail message.
If you have any general questions about how your personal information is used by the Central California Writing Project or wish to exercise any of your rights, please contact the Camp team by email at < firstname.lastname@example.org>, call us at 831-459-4506 or contact the UC Santa Cruz Privacy Officer at email@example.com.
This policy is effective as of 5/30/2022.